New hire announcement
Team news! [First Name] [Last Name] joins us as [Job Title] on [Date]. Say Hi when you see them around! [Company Name]
15+ HR & recruiting SMS templates
Job outreach, interview scheduling, application updates and shift planning. Preview any template on a phone, then copy it ready to send.
Filters
Night shift request
We're in need of staff for the next night shift. If you are willing to come, please call [Full Name] (HR) at [Phone] or reply here.
Open shift broadcast
[Company Name]: Extra shift available this [Weekday], [Time]–[Time] at [Location]. First to reply YES gets it.
Schedule published
Team: The rota for [Date Range] is now live in the staff portal. Check your shifts and flag any conflicts by [Weekday]. [Manager Name]
Shift reminder
Hi [First Name], reminder: you're on shift tomorrow [Date] from [Time] to [Time] at [Location]. Reply if you have any issues. [Manager Name]
Interview no-show follow-up
Hi [First Name], we missed you at your interview today. Still interested in the [Job Title] role? Reply YES and we'll find a new time. [Company Name]
Same-day shift request
Can you do a night shift this evening? If you can, please call [Full Name] (HR) at [Phone] or reply to this text.
Talent pool re-engagement
Hi [First Name], a new [Job Title] role at [Company Name] matches your profile from last time. Interested? Reply YES for details.
New employee first day
Welcome to the team, [First Name]! Day 1 details: arrive at [Time], ask for [Contact Name] at reception, bring your ID. Excited to have you! [Company Name]
Employee pulse survey
Team: This month's 3-question pulse survey is live. It's anonymous and takes 60 seconds: Please check your email. Thanks! [Company Name] HR
Interview confirmed
[Company Name]: Your interview for [Job Title] is confirmed for [Date] at [Time] with [Full Name]. Address: [Address]. Good luck!
Application status update
[Company Name]: Update on your application for [Job Title]: [Update]. Track it here: [Link]
Interview invitation
Hi [First Name], you're invited to interview with [Company Name] on [Date] at [Time], [Address]. Check your email for the full details.
Interview reminder
Hello [First Name]! Your interview at [Company Name] will be at [Time] this [Weekday], at [Address]. Reply C to confirm.
Job opening broadcast
[Company Name] is hiring! [Job Title], [Location]. Know someone great, or is it you? Apply: [Link]
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Your Business
US
Unicode characters detected: each SMS part shrinks from 160 to 70 characters.
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Why business texting works
Industry benchmarks plus findings from our 2025 surveys of 3,600 US and UK consumers related to business text messaging.
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of text messages get opened, compared with roughly 20% of emails.
98%
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average response time for messages sent according to best-practices for sending.
3-min
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response rate for text messages, against about 6% for email
45%
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of consumers read texts from businesses. Only 8% ignore them, in the US and the UK alike.
92%
Test your own SMS before sending
Paste any SMS below. We count parts, estimate cost, flag the exact characters that switch you to expensive Unicode encoding, and run eight deliverability and compliance checks.
Try for free
Details
- Characters
- SMS parts
- Encoding
- Price per SMS
- Fits in one part: billed as a single SMS
- GSM-7 encoding: full 160 characters per part
- Opt-out found: required for marketing texts
- Sender identified: recipients reply and convert more when they know who’s texting
- Link included: one clear call to action
- Sentence case: no shouting
- Clear purpose: the message asks for one clear next step
- No spam triggers: clean of common filter phrases
Compliance
Which texts need opt-in?
Which texts need opt-in?
A two-minute consent guide
Every template above carries one of five consent labels. Here is what each one means before you press send.
Promotional texts need opt-in almost everywhere: prior express written consent in the US (TCPA), opt-in under GDPR/PECR in the UK & EU (soft opt-in only for your own similar products), express or implied consent under CASL in Canada, and consent under Australia’s Spam Act.
Identify your business, include an opt-out like “Reply STOP”, and respect quiet hours. Collect consent with unchecked checkboxes, and keep a record of when, how, and where each person opted in.
Order confirmations, delivery updates, verification codes and other messages the recipient triggered. No written marketing opt-in is required: in the US, the customer sharing their number for this purpose counts as prior express consent, and in the UK & EU service messages fall outside PECR marketing rules.
Keep them promo-free, identify yourself, and honor STOP.
Appointment, payment and renewal reminders to people who gave you their number for that purpose, the same prior-express-consent standard as transactional messages in the US. They are not marketing, and adding a discount or upsell line changes that.
Consent for these can be collected in writing or verbally; marketing always requires written consent.
Genuine emergency and safety messages such as closures, hazards, and urgent recalls are broadly exempt from consent rules. Never mix offers into them.
Work-related texts to your own team. Collect employee consent, honor opt-outs, and check local workplace rules.
HOW IT WORKS
How to use these templates
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Copy and customize
Click Copy on any template and replace the [bracketed placeholders] with your details. In Textmagic they map straight to dynamic fields, so an entire contact list is personalized automatically.
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Watch the counter
One SMS part is 160 GSM characters; longer messages split into 153-character parts and bill per part. A single emoji or curly quote drops the limit to 70. Every template shows its live count and cost.
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Check the consent label
Green means the customer triggered the message, so no marketing opt-in is needed. Amber means marketing rules apply: opt-in list, business name, opt-out, quiet hours. When in doubt, the consent guide above covers all five levels.
Put these templates to work
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